Viewfinders MC

Public Board Topics => Archived Race Reports and meeting minutes => Topic started by: Bill McInnes - D37 Rep on April 01, 2008, 07:37:59 pm

Title: GP Notes
Post by: Bill McInnes - D37 Rep on April 01, 2008, 07:37:59 pm
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File name: Minutes021908.doc | File type: application/msword   Download File - Need Help?
Minutes from the meeting on January, 15th, 2008

As notated by Mark Slater

Members Attending  Not Attending

      Hilltoppers M/C: Jack Garjian (Club Rep.) x

                        Dave Oakleaf (treasurer) x

                        Mark Slater (Secretary) x

                        Harry Klaus (Club Rep.) x

Prairie Dogs M/C: Bill Bateman (Chairman) x

Heather Gongora (Club Rep) x

Craig Hunter (Club Rep.) x

      Vikings M/C:  Louie Romo (V.P.) x

       Jim Geddes (Club Rep) x

      Alex Rodriguez (Club Rep.) x

      Prospectors M/C: Kurt Hintz (Club Rep.) x

                        Jim Olson (Club Rep.) x

      Dirt Diggers M/C:  Rex Steerman (Club Rep.) x

      Jamison Utley (Club Rep.) x

     

      Shamrocks M/C: Will Lightheart (Club Rep.) x

      Jeff Maas (Club Rep.) x

      Viewfinders M/C: John Thorton (Club Rep.) x

       Gary LaCharite (Club Rep.) x

     

      Media Relations: Mike Garvin    x

      Announcing: Vinnie Mandzak x

      Guests:  Joe Pearson ‚?? Dirt Diggers x

                        Chris Ray - Dirt Diggers x

Denise Olson ‚?? Prospectors ( Alt. Rep) x

Call to order (Bill Bateman)

Bill Bateman @ 7:35 pm
Review of minutes  (Mark Slater)

Emailed by Mark Slater and motion made to approve by Mark Slater, second by Dave Oakleaf
.

Treasurer‚??s Report (Dave Oakleaf)

Balance = 68,293.31 Receivable account =
Expenses:
Bill Bateman = $120.73 ‚?? Domain name for Big 6 for 2 years, $45.22 ‚?? Reader Boxes, $3.75 ‚?? colored dots, $86.07 ‚?? 4000 zip ties, $81.00 ‚?? used pie plate printer, $566.17- printer ink,
$37.24 - Sony Camcorder. Total = $902.94

Dave Oakleaf = $162.05 ‚?? gas, misc. engine exp. for Vikings race, $148.75 ‚?? Dirt Diggers truck expenses. Total = $310.80

Motion made by Mark Slater to approve expenses, second by Jamison Utley, motion passed unanimously.

Pre Race Review

-Prairie Dogs are ready.

-Hay Bale covers & start line #‚??s are missing.

-Parking Vendors and Hanging Banners will be handled by Craig Hunter.

- Blow up Arch must be put up and put away by club Rep‚??s at all future Races. Bill Bateman will supervise and train as needed.

Post Race review

Dirt Diggers entries were very low.
District numbers must be enforced. People with illegal numbers need to be sent back to sign up at tech inspection. Should put up a sign regarding district numbers @ sign up and at Tech.
Craig Hunter thought the new course was great and well maintained. High praises for race in general.
Dave Oakleaf commented that race was 1 hour behind schedule. Part of the problem was that there were only 2 stewards there and this caused long lines at sign up and caused delay of race.
Only had 52 youth racers.
Roger Beaten called Jack FM and complained to them that he had not heard the ads on the radio. This was uncalled for and Dirt Diggers have talked with Roger.
The tech inspection Lap top was burned up Sunday afternoon because the dirt diggers took down their easy up and left the computer in the rain. Dirt Diggers will advise at next meeting about refunding Big 6 for the computer.
Media Relations (Mike Garvin)

- Next race is in the in the wind section of cycle news.

- All professional photographers must have a media pass.

- Ryan Sanders wrote our article for cycle news.

- Suggestion to place add in ‚??in motion ‚?? magazine @ cost of $650.00. Bill suggested we hold off.

- Louie suggested advertising in final lap and other free mot-x mag‚??s.

Sponsorship (Mike Garvin, Dave O. Bill B.)

Jack FM will be at Glen Helen
Menace apparel on board for 3,000 silver package.
Contingency (Louie Romo)

Everyone but Yamaha is in for all 7 rounds. Yamaha is in for only six rounds.
Suzuki and Kawasaki are in for 7 rounds but will start on our third round and roll into 09 for first 2 rounds.
Kawasaki put money for pro race into our youth classes.
Honda putting money in for 150cc youth class
KTM paying thru X-bux
Scoring (Bill Bateman)

No Report
New Business

Need a policeman for vintage race. Rudy Abele suggested by Vinnie.
Some racers asking if there could be points for starting a race, since there are no throw away races this year and they feel it is unfair. Several complaints about the no throw away rule.
Need Press release about Kerns Nectar being official drink sponsor of big 6.
110 cc bikes are ok to race in youth class
Motion made by Craig Hunter that club reps are responsible to put up and take down blow up arch. Second by Jamison. Motion passed unanimously.
- 3-30-08 there is a charity street ride for Cystic Fibrosis for Broc Glover‚??s son. See www.breatheeasyride.com for info
Dave Oakleaf getting club logo banner for van. All clubs need to get there art work to Dave.
Old Business

- Big six purchased 4 hand held ham radios + 4 extras batteries+ chargers and case for use by finish, sign up, Vinnie and Oakleaf. Cost was $1,400.00 which was 400.00 over budget.
Fixed 250 overcrowding issue for round 3.
Still don‚??t have laptop or truck keys from Heather. Craig Hunter volunteered to get them.
D37 Report

Kurt Hintz told to go to off-road committee, and then told by off-road committee to go to Comp. Committee.?
AMA says mini‚??s can stay as they are in our rule book.
AMA no longer requires card sliders.
District 37 requested a Big 6 Liaison. Dave Oakleaf will be our Liaison and Louie volunteered to be our Competition committee representative.
Birth certificates for minors are not mandatory.
50/50 pot won by Jack Garjian

Meeting adjourned @ 10:30

Next meeting to be held on March 18th, 2008

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Title: Re: GP Notes
Post by: Bill McInnes - D37 Rep on April 01, 2008, 07:55:10 pm
Hello Viewfinders
These notes are from the previours months.
This last month we as all GP clubs have presented with a $3,000.00 check.
This is for us as a club, a big 6 club. To be used for our GP.
This was a surpise to both Gary and I.
Title: Re: GP Notes
Post by: Jim McGrath on April 01, 2008, 08:11:57 pm
Hello Viewfinders
These notes are from the previours months.
This last month we as all GP clubs have presented with a $3,000.00 check.
This is for us as a club, a big 6 club. To be used for our GP.
This was a surpise to both Gary and I.
i believe, that as race referee i should take that 3000.00 and put it to good use!
there's a few things i'd like to buy. ;D
Title: Re: GP Notes
Post by: Donn Nay on April 02, 2008, 07:41:39 am
Hello Viewfinders
These notes are from the previours months.
This last month we as all GP clubs have presented with a $3,000.00 check.
This is for us as a club, a big 6 club. To be used for our GP.
This was a surpise to both Gary and I.
i believe, that as race referee i should take that 3000.00 and put it to good use!
there's a few things i'd like to buy. ;D
NO NEW ACCESSORIES FOR THE RHINO JIM!
Title: Re: GP Notes
Post by: Kandy on April 02, 2008, 11:24:38 am
Hello Viewfinders
These notes are from the previours months.
This last month we as all GP clubs have presented with a $3,000.00 check.
This is for us as a club, a big 6 club. To be used for our GP.
This was a surpise to both Gary and I.

Oh my... club party, Rhino extra seat set up for McG or water truck for GP... what to do... what to do....  ???
Title: Re: GP Notes
Post by: Donn Nay on April 02, 2008, 03:32:42 pm

This last month we as all GP clubs have presented with a $3,000.00 check.


Now maybe the Dirt Diggers will quite crying so much about the money the "don't make" at their event. If I hear Oakleaf complain about expenses one more time, I'm gonna puke.
Title: Re: GP Notes
Post by: Keith Jones - VP on April 02, 2008, 05:07:48 pm

This last month we as all GP clubs have presented with a $3,000.00 check.


Now maybe the Dirt Diggers will quite crying so much about the money the "don't make" at their event. If I hear Oakleaf complain about expenses one more time, I'm gonna puke.

I thought this was Rag Boy's job ;D
Title: Re: GP Notes
Post by: Aaron Price on April 02, 2008, 07:49:55 pm
Over- Under?
Title: Re: GP Notes
Post by: Donn Nay on April 03, 2008, 07:51:35 am
Over- Under?

Patience Grasshopper.

Keith and I discussed this at the work day and he has a plan.
Title: Re: GP Notes
Post by: Jim McGrath on April 03, 2008, 07:07:58 pm
Over- Under?

UNDER-OVER
Title: Re: GP Notes
Post by: Keith Jones - VP on April 04, 2008, 10:12:57 am
Over- Under?

UNDER-OVER
This explains why you are always going backwards on the course ???
Title: Re: GP Notes
Post by: Bill McInnes - D37 Rep on April 04, 2008, 05:56:07 pm


APRIL FOOL
Title: Re: GP Notes
Post by: Jim McGrath on April 04, 2008, 07:12:05 pm


APRIL FOOL
DANG, i had the money spent already. >:(
Title: Re: GP Notes
Post by: Big Daddy Golden Rod on April 08, 2008, 03:52:09 pm
Good job Bill, The flier needs to be submitted pronto. Just aheads up. Use whoever everybody else is using and tell them to get it going. I need to contact Charlon Ford about their involvement other than that it should be a no brainer?
Title: Re: GP Notes
Post by: Donn Nay on April 08, 2008, 05:54:17 pm
Good job Bill, The flier needs to be submitted pronto. Just aheads up. Use whoever everybody else is using and tell them to get it going. I need to contact Charlon Ford about their involvement other than that it should be a no brainer?

Next Comp Committee meeting is this Thursday so you won't make that but should try to get it approved at the May meeting.
Title: Re: GP Notes
Post by: Big Daddy Golden Rod on April 13, 2008, 08:40:58 pm
How is the kids going? It sounds like a big pain in arse. Should we consider just eliminating it totally and just have 1.5 less races? Or replace it with a 100 miler (okay 60 miler and call it a 100 miler)?
Title: Re: GP Notes
Post by: Jim McGrath on April 13, 2008, 09:10:25 pm
How is the kids going? It sounds like a big pain in arse. Should we consider just eliminating it totally and just have 1.5 less races? Or replace it with a 100 miler (okay 60 miler and call it a 100 miler)?
not good!!  were working on something,  can't tell you .  secret stuff!!!  GP meeting at vikings???
[/b]
Title: Re: GP Notes
Post by: Donn Nay on April 14, 2008, 09:30:14 am
How is the kids going? It sounds like a big pain in arse. Should we consider just eliminating it totally and just have 1.5 less races? Or replace it with a 100 miler (okay 60 miler and call it a 100 miler)?

Can't replace the kids events, it's now a points paying class. Seems like the problem are being worked out and the biggest one at the last race was lack of experienced flaggers, we don't have that problem.
Title: Re: GP Notes
Post by: Big Daddy Golden Rod on April 15, 2008, 03:28:10 pm
I enjoy being a regular member throwing my thoughts out there and what not.
Title: Re: GP Notes
Post by: Keith Jones - VP on April 16, 2008, 04:28:30 pm
We should make room for a brief Pre-GP Informational meeting Saturday evening around the Post RHR Poker Run Club BBQ.The poker run is on Saturday 4/26/08 w/ the Viking National on Sunday. 'Flat Tire' Bill and Sargent Jim have some Big 6 announcements and would like like some club feedback on a few ideas! Hope to see a BIG group out for a weekend of fun and racing, KJ
How is the kids going? It sounds like a big pain in arse. Should we consider just eliminating it totally and just have 1.5 less races? Or replace it with a 100 miler (okay 60 miler and call it a 100 miler)?
not good!!  were working on something,  can't tell you .  secret stuff!!!  GP meeting at vikings???
[/b]
Title: Re: GP Notes
Post by: Donn Nay on April 16, 2008, 06:34:58 pm
We should make room for a brief Pre-GP Informational meeting Saturday evening around the Post RHR Poker Run Club BBQ.The poker run is on Saturday 4/26/08 w/ the Viking National on Sunday. 'Flat Tire' Bill and Sargent Jim have some Big 6 announcements and would like like some club feedback on a few ideas! Hope to see a BIG group out for a weekend of fun and racing, KJ
How is the kids going? It sounds like a big pain in arse. Should we consider just eliminating it totally and just have 1.5 less races? Or replace it with a 100 miler (okay 60 miler and call it a 100 miler)?
not good!!  were working on something,  can't tell you .  secret stuff!!!  GP meeting at vikings???
[/b]

Good idea, we should have a good turnout for that weekend.
Title: Re: GP Notes
Post by: Big Daddy Golden Rod on April 16, 2008, 07:35:28 pm
I'm against it unless it's my idea. Let me guess no kids, no quads, no parents, and no whinners? Sounds interesting okay I'm for it count me in.
Title: Re: GP Notes
Post by: Keith Jones - VP on April 17, 2008, 12:27:42 pm
Sounds like all the qualifications of someone that we all know!  ;D ;D ;D   NO Goldenrod :'(
I'm against it unless it's my idea. Let me guess no kids, no quads, no parents, and no whinners? Sounds interesting okay I'm for it count me in.