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File name: Minutes021908.doc | File type: application/msword Download File - Need Help?
Minutes from the meeting on January, 15th, 2008
As notated by Mark Slater
Members Attending Not Attending
Hilltoppers M/C: Jack Garjian (Club Rep.) x
Dave Oakleaf (treasurer) x
Mark Slater (Secretary) x
Harry Klaus (Club Rep.) x
Prairie Dogs M/C: Bill Bateman (Chairman) x
Heather Gongora (Club Rep) x
Craig Hunter (Club Rep.) x
Vikings M/C: Louie Romo (V.P.) x
Jim Geddes (Club Rep) x
Alex Rodriguez (Club Rep.) x
Prospectors M/C: Kurt Hintz (Club Rep.) x
Jim Olson (Club Rep.) x
Dirt Diggers M/C: Rex Steerman (Club Rep.) x
Jamison Utley (Club Rep.) x
Shamrocks M/C: Will Lightheart (Club Rep.) x
Jeff Maas (Club Rep.) x
Viewfinders M/C: John Thorton (Club Rep.) x
Gary LaCharite (Club Rep.) x
Media Relations: Mike Garvin x
Announcing: Vinnie Mandzak x
Guests: Joe Pearson â?? Dirt Diggers x
Chris Ray - Dirt Diggers x
Denise Olson â?? Prospectors ( Alt. Rep) x
Call to order (Bill Bateman)
Bill Bateman @ 7:35 pm
Review of minutes (Mark Slater)
Emailed by Mark Slater and motion made to approve by Mark Slater, second by Dave Oakleaf
.
Treasurerâ??s Report (Dave Oakleaf)
Balance = 68,293.31 Receivable account =
Expenses:
Bill Bateman = $120.73 â?? Domain name for Big 6 for 2 years, $45.22 â?? Reader Boxes, $3.75 â?? colored dots, $86.07 â?? 4000 zip ties, $81.00 â?? used pie plate printer, $566.17- printer ink,
$37.24 - Sony Camcorder. Total = $902.94
Dave Oakleaf = $162.05 â?? gas, misc. engine exp. for Vikings race, $148.75 â?? Dirt Diggers truck expenses. Total = $310.80
Motion made by Mark Slater to approve expenses, second by Jamison Utley, motion passed unanimously.
Pre Race Review
-Prairie Dogs are ready.
-Hay Bale covers & start line #â??s are missing.
-Parking Vendors and Hanging Banners will be handled by Craig Hunter.
- Blow up Arch must be put up and put away by club Repâ??s at all future Races. Bill Bateman will supervise and train as needed.
Post Race review
Dirt Diggers entries were very low.
District numbers must be enforced. People with illegal numbers need to be sent back to sign up at tech inspection. Should put up a sign regarding district numbers @ sign up and at Tech.
Craig Hunter thought the new course was great and well maintained. High praises for race in general.
Dave Oakleaf commented that race was 1 hour behind schedule. Part of the problem was that there were only 2 stewards there and this caused long lines at sign up and caused delay of race.
Only had 52 youth racers.
Roger Beaten called Jack FM and complained to them that he had not heard the ads on the radio. This was uncalled for and Dirt Diggers have talked with Roger.
The tech inspection Lap top was burned up Sunday afternoon because the dirt diggers took down their easy up and left the computer in the rain. Dirt Diggers will advise at next meeting about refunding Big 6 for the computer.
Media Relations (Mike Garvin)
- Next race is in the in the wind section of cycle news.
- All professional photographers must have a media pass.
- Ryan Sanders wrote our article for cycle news.
- Suggestion to place add in â??in motion â?? magazine @ cost of $650.00. Bill suggested we hold off.
- Louie suggested advertising in final lap and other free mot-x magâ??s.
Sponsorship (Mike Garvin, Dave O. Bill B.)
Jack FM will be at Glen Helen
Menace apparel on board for 3,000 silver package.
Contingency (Louie Romo)
Everyone but Yamaha is in for all 7 rounds. Yamaha is in for only six rounds.
Suzuki and Kawasaki are in for 7 rounds but will start on our third round and roll into 09 for first 2 rounds.
Kawasaki put money for pro race into our youth classes.
Honda putting money in for 150cc youth class
KTM paying thru X-bux
Scoring (Bill Bateman)
No Report
New Business
Need a policeman for vintage race. Rudy Abele suggested by Vinnie.
Some racers asking if there could be points for starting a race, since there are no throw away races this year and they feel it is unfair. Several complaints about the no throw away rule.
Need Press release about Kerns Nectar being official drink sponsor of big 6.
110 cc bikes are ok to race in youth class
Motion made by Craig Hunter that club reps are responsible to put up and take down blow up arch. Second by Jamison. Motion passed unanimously.
- 3-30-08 there is a charity street ride for Cystic Fibrosis for Broc Gloverâ??s son. See
www.breatheeasyride.com for info
Dave Oakleaf getting club logo banner for van. All clubs need to get there art work to Dave.
Old Business
- Big six purchased 4 hand held ham radios + 4 extras batteries+ chargers and case for use by finish, sign up, Vinnie and Oakleaf. Cost was $1,400.00 which was 400.00 over budget.
Fixed 250 overcrowding issue for round 3.
Still donâ??t have laptop or truck keys from Heather. Craig Hunter volunteered to get them.
D37 Report
Kurt Hintz told to go to off-road committee, and then told by off-road committee to go to Comp. Committee.?
AMA says miniâ??s can stay as they are in our rule book.
AMA no longer requires card sliders.
District 37 requested a Big 6 Liaison. Dave Oakleaf will be our Liaison and Louie volunteered to be our Competition committee representative.
Birth certificates for minors are not mandatory.
50/50 pot won by Jack Garjian
Meeting adjourned @ 10:30
Next meeting to be held on March 18th, 2008
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